Cybersecurity Resource Center
All entities and persons regulated or licensed by the New York State Department of Financial Services are required to file various cybersecurity notices to the Superintendent.
- Memo from the Superintendent (PDF)
- Text of Regulation (PDF)
- Frequently Asked Questions (FAQs)
- Information about 2020 filings
- Guidance to Department of Financial Services (“DFS”) Regulated Entities Regarding Cybersecurity Awareness During COVID-19 Pandemic
Cybersecurity Events Filing
To report a Cybersecurity Event to DFS, please visit our DFS Portal
Key Dates for 2020 Filings
June 1, 2020 - Compliance Certification Filing Deadline
- Due to the outbreak of COVID-19, the deadline for Certification of Compliance for calendar year 2019 has been extended from its original deadline of April 15, 2020 to June 1, 2020. Regulated entities and licensed persons must file the Certification of Compliance for calendar year 2019 between January 1, 2020, and June 1, 2020.
Covered Entities Do Not Need to File New Notices of Exemption
- Any DFS regulated entity or licensed person who filed a Notice of Exemption previously will not need to refile a Notice of Exemption. If there has been changes, then the entity or individual should update their status accordingly.
How to File
The DFS Cybersecurity Portal has been redesigned to assist you with your filings. To ensure that filings are matched to the appropriate Covered Entity or licensed person, we encourage the use of an identifying number when filing. Identifying numbers are: New York State License number, NAIC/NY Entity number, NMLS number or Institution number. Please make sure that you have your license number available when you make your filing. A look-up feature is included in the Portal for anyone who does not know which number to use.
To get started please visit the DFS Cybersecurity Portal:
- New or Initial Exemption Filings (PDF)
- Amend previous Exemption Filings (PDF)
- Terminate previous Exemption Filings (PDF)
- Certification of Compliance (PDF)
Bulk Filing Request
By permission, the Department will approve certain Covered Entities to file notices of exemption on behalf of other Covered Entities. To gain access to the bulk filings, the Covered Entity needs to:
- Have at least 50 employees or captive agents
- Only file on behalf of employees or captive agents
- Only file on behalf of employees or captive agents that qualify for the same exemption
To gain access to the bulk filings, email the Department at [email protected] from the email address associated with your Portal account, and attach a completed Request for Multiple Filing of Notice of Exemption (PDF) Form.
Once approved, the Department will send filing instructions and the template that must be used for filing.
Exemptions
Section 19 of the DFS cybersecurity regulation contains several exemptions. Each have been crafted to meet the particular circumstances of the Covered Entity, including smaller organizations, licensed persons who are following the cybersecurity program of another regulated company, or those who do not have any Information Systems and Nonpublic Information. Most exemptions are limited in nature and require Covered Entities to still comply with some provisions of the Regulation. All regulated persons and companies that wish to claim an exemption must file with DFS a Notice of Exemption stating their current exempt status if there was no exemption previously filed.
Exemptions filed in 2019 have not expired. If there are changes, Covered Entities should Amend previous filings or Terminate previous filings.
Notice of Exemption
- Any DFS regulated entity or licensed person that is currently entitled to an exemption must file an Initial Notice of Exemption prior to the due date for the annual Certification of Compliance. Due to the outbreak of COVID-19, the deadline for Certification of Compliance for calendar year 2019 has been extended from its original deadline of April 15, 2020 to June 1, 2020.
Receipts
After each filing you complete, you will receive an email that includes a receipt number. The receipt will indicate the year the filing was made. The receipt will also indicate the type of filing made:
- Notice of Exemption will have a receipt number that begins with the letter “E.”
- Certifications of Compliance will have a receipt number that starts with the letter “C.”
You should maintain a copy of this email in your records for future reference.
Questions
If you still have questions about the Cybersecurity filing process or regulation email us at [email protected]