Instructions for corporations, partnerships, trade names, name changes, etc.

The names of all corporations, partnerships, limited liability companies and trade names must receive prior approval from the department of financial services for use in New York. Name changes for entities must also receive prior approval. The name must first be submitted to the department for consideration, and either approval or disapproval will be forwarded in writing, along with the appropriate licensing application and/or instructions. After receiving department approval, follow the instructions below and on the application.

Please note: the licensee can only do business in the name in which he/she or it is licensed.

Individual trade names

Residents

Residents must file with the county clerk’s office in the county in which your business address is located. After filing, we require a copy of the business certificate from the county clerk’s office.

Non-Residents

Non-residents must be currently licensed and in compliance in your declared home state.

Note: your license information must be included in the national producer database; if not, you must submit a currently dated certification from the state you have declared as your home state and in which your principle place of business or residence is located.

Entity trade names

Resident and non-residents - must file with the New York state department of state. After filing, we need a copy of the New York state department of state filing receipt or proof of filing the assumed name with the New York state department of state. You may contact that department by calling (518) 473-2492 or by writing them at New York state department of state, division of corporations, 41 state street, 2nd floor, Albany, NY 12231.

Corporations

Residents and Non-residents

Residents and Nonresidents must file with the New York state department of state. After filing, we need a copy of the New York state department of state filing receipt or proof of filing with the New York state department of state. You may contact that department by calling (518)473-2492 or by writing them at New York state department of state, division of corporations, 41 state street, 2nd floor, Albany, New York 12231. We also require a copy of your articles of incorporation or charter attached to your application.

Non-Residents

Non-residents must be currently licensed in the corporate name and in compliance in the declared home state. Note: the license information for your entity and for each of the individuals named as sub-licensees on the licensing application must be included in the national producer database; if not, a currently dated certification must be submitted from the state you have declared as your home state and in which your principle place of business or residence is located.

Limited liability companies

Residents and non-residents must file with the New York state department of state. After filing, we need a copy of the New York state department of state filing receipt or proof of filing with the New York state department of state. You may contact that department by calling (518)473-2492 or by writing them at New York state department of state, division of corporations, 41 state street, 2nd floor, Albany, NY 12231. We also require a copy of your articles of organization attached to your application.

Non-Residents

Non-residents must be currently licensed in the limited liability name and in compliance in the declared home state. Note: the license information for your entity and for each of the individuals named as sub-licensees on the licensing application must be included in the national producer database; if not, a currently dated certification must be submitted from the state you have declared as your home state and in which your principle place of business or residence is located.

Partnerships

Residents

Residents must file with the county clerk’s office in the county in which your business address is located. After filing, we require a copy of the business certificate from the county clerk’s office.

Non-residents

Non-residents must be currently licensed in the partnership name and in compliance in the declared home state. Note: the license information for your entity and for each of the individuals named as sub-licensees on the licensing application must be included in the national producer database; if not, a currently dated certification must be submitted from the state you have declared as your home state and in which your principle place of business or residence is located.

Limited partnerships

Residents and non-residents – must file with the New York state department of state. After filing, we need a copy of the New York state department of state filing receipt or proof of filing with the New York state department of state. You may contact that department by calling (518)473- 2492 or by writing them at New York state department of state, division of corporations, 41 state street, 2nd floor, Albany, NY 12231.

Non-Residents

Non-residents must be currently licensed in the limited partnership name and in compliance in the declared home state.

Note: the license information for your entity and for each of the individuals named as sub-licensees on the licensing application must be included in the national producer database; if not, a currently dated certification must be submitted from the state you have declared as your home state and in which your principle place of business or residence is located.

The licensee can only do business in the name in which he/she or it is licensed.

Name changes for entities must include amended filing receipts or business certificates and the return of all licenses in the previous name.