Pre-Foreclosure Filing System

Step 1 Bulk Filing Directions (Effective April 7, 2021)

General Directions

Each Step 1 bulk filing must contain two parts: (1) the Header and (2) the Detail.

Each individual filing will have one Header entry and two or more Detail entries, depending on the level of detail required.

The Header document will contain high level information for each filing submitted as part of the bulk filing. Each filing will be represented by one line entry in the Header document. However, in the Detail document, each loan may include a number of entries.

All of the Header records in a bulk filing must be combined into one text file. All the corresponding Detail records must be combined into another text file. These two files must be uploaded at the same time.

The level and amount of Detail information required is driven by whether or not the loan is investor owned. Please see the attached flow chart for a visual representation of the information required.

Not Investor Owned:

If loan is NOT investor owned, the Detail record(s) will contain the lien holder information and possibly the agent of lien holder information. If there is more than one lien holder, list each lien holder on a separate Detail line. If there is an agent of lien holder list the agent of lien holder information on a separate Detail line.

Example:

Header Information:

RECORD TYPE

LOAN REF NUM

DATE MAILING

FLG LOAN INVESTOR OWNED

FLG LOAN SECURITIZED

FLG AGENT OF LIEN

HDR

1234

9302010

N

 

Y

Detail Information:

RECORD TYPE

LOAN REF NUM

TYPE ENTITY

NAME ENTITY

DTL

1234

LHR

ABC lien holder

DTL

1234

LHR

XYZ lien holder

DTL

1234

ALH

AAA Agent Name

Investor Owned and Not Securitized:

If a loan IS investor owned and NOT securitized, the Detail record(s) will contain investor information. If there is more than one investor, list each investor on a separate Detail line.

Example:

Header Information:

RECORD TYPE

LOAN REF NUM

DATE MAILING

FLG LOAN INVESTOR OWNED

FLG LOAN SECURITEZED

FLG AGENT OF LIEN HOLDER

HDR

55555

10012010

Y

N

 

Detail Information:

RECORD TYPE

LOAN REF NUM

TYPE ENTITY

NAME ENTITY

DTL

55555

INV

ZZZ INVESTOR

DTL

55555

INV

YYY INVESTOR

Investor Owned and Securitized:

If a loan IS investor owned, and IS securitized, the Detail records will contain the trustee or manager information and investor groupinformation. Please list each trustee or manager and each investor groupon a separate detail line.

Example:

Header Information:

RECORD TYPE

LOAN REF

NUM

DATE MAILING

FLG LOAN INVESTOR

OWNED

FLG LOAN SECURITIZED

FLG AGENT OF LIEN HOLDER

HDR

333

10102010

Y

Y

 

Detail Information:

RECORD TYPE

LOAN REF NUM

TYPE ENTITY

NAME ENTITY

DTL

333

TTE

AB Trustee

DTL

333

IGR

III Investor

DTL

333

IGR

NNN Investor

Step 1 Header ‐ File Specification

File Name: Please use unique file names for each submission by concatenating the first 15 letters of your company name, the form type and the date (ex.: SERVICERCOMPANYSTEP1HDRDDMMYYYY.txt.)

Data File Requirements

  • Data format : ASCII delimited text file
  • Field Separator : Tilde (~)
  • Record Separator : LF (Line Feed)

File Layout (Required fields must be filled if applicable):

Row Number

Column Name

Data Type

Maximum Width

Required?

Notes/Sample

1

RECORD_TYPE

Alphanumeric

3

Y

Indicate the type of record HDR - Header record DTL - Detail record

2

LOAN_REFERENCE_NUMBER

Alphanumeric

20

Y

Your unique reference number for this loan. Loan ID may be used.

3

TRACKING_NUMBER

Alphanumeric

13

*

NYS tracking number of filing.

*Required if editing.

4

EMAIL_TRACKING

Alphanumeric

80

Y

Email address – for filing receipt

5

FILER_NAME

Alphanumeric

50

Y

Name of filer

6

EMAIL_FILER

Alphanumeric

80

Y

Email address of filer

7

FILER_PHONE

Numeric

10

N

Phone of filer

8

FILER_PHONE_EXT

Numeric

10

N

Phone extension of filer

9

DTE_MAILING

Date

8

Y

Format: MMDDYYYY, Example: 02132010

10

ADDR_LIN1_PROPERTY

Alphanumeric

50

Y

Street address line 1(Street or P O box)

11

ADDR_LIN2_PROPERTY

Alphanumeric

50

N

Street Address line 2

12

ADDR_CITY_PROPERTY

Alphanumeric

30

Y

Address city

13

ADDR_CDE_STATE_PROPERTY

Alphanumeric

2

Y

Use abbreviated State code (NY properties Only)

14

ADDR_ZIP5_PROPERTY

Numeric

5

Y

5 digit Zip code

15

ADDR_ZIP4_PROPERTY

Numeric

4

N

4 digit extended Zip code

16

ADDR_CDE_COUNTY_PROPERTY

Numeric

5

Y

Please use county code from list below

17

CDE_PROPERTY_TYPE

Numeric

2

Y

Use codes as follows:

1 –1 to 4 Family Home

2 –Co-Op

3 –Condo

4 –Manufactured or Mobile Home

18

DTE_ORIG_LOAN

Date

8

Y

Original Loan Date – format – MMDDYYYY

19

AMT_ORIG_LOAN

Numeric

11

Y

Original Loan Amount - Please round to the nearest dollar

20

FLG_MODIFIED

Alphanumeric

2

Y

Modification may be temporary or permanent.

Please use code from below:

0 - Yes

1 - No

21

CDE_LIEN_POSITION

Numeric

2

Y

Please use code from below:

1 - 1st Lien 2 - Junior Lien

22

CDE_LOAN_CATEGORY

Numeric

2

Y

Please use code from below:

99 - Forward Mortgage

3 - HELOC

4 - HELOAN

5 - Reverse Mortgage

98 -Other

23

CDE_RATE_DETAIL

Numeric

2

Y

Please use code from below:

1 - Fixed Rate

2 - Adjustable Rate

3 - Payment Option Adjustable Rate

4 - Interest Only

24

LOAN_RESET_FREQ

Numeric

2

*

If adjustable rate or payment option adjustable rate I the row

above, frequency of reset (If loan is reset less frequently, for example every 2 years, use 1- Annual):

Please use code from below: 1 - Annual

2 – Semi Annual 3 – Quarterly

4 – Monthly

25

CDE_LOAN_TERM

Numeric

2

Y

Please use code from below:

1 - 40 Years

2 - 30 Years

3 - 25 Years

4 - 20 Years

5 - 15 Years

6 - 10 Years

7 - 7 Year Balloon

99 - Other

26

INT_RATE_CURRENT

Numeric

6

Y

Current interest rate for this loan:

Up to 3 decimal places - example 07.875

27

INT_RATE_DEFAULT

Numeric

6

Y

Default interest rate for this loan:

Up to 3 decimal places - example 07.875

28

AMT_DELINQ_PMNT

Numeric

11

Y

Delinquent Contractual Payment – Please round to the nearest dollar

29

AMT_LATE_FEES

Numeric

9

Y

Late Fees – Please round to the nearest dollar

30

AMT_OTHER

Numeric

9

Y

Other charges – Please round to the nearest dollar

31

AMT_CUR_MONTH_PMNT

Numeric

9

Y

Current monthly Payments – Please round to the nearest

dollar

32

AMT_PRINCIPAL_BALANCE

Numeric

11

Y

Specify the current principal balance as of the date of the pre-foreclosure notice

33

FLG_ESCROW_INCL

Alphanumeric

2

Y

Does Payment include escrow with taxes, Insurance or PMI?

Please use code below:

Y – Yes

N – No

98 – Not Available

34

LOAN_DELINQ_LENGTH

Numeric

2

Y

How long has loan been delinquent?

Please use code below:

1 - Less than 60 days

2 - 61-90 days

3 - 91 -120 days

4 - over 120 days

35

FLG_INVEST_OWNED

Alphanumeric

1

Y

Is loan investor owned? A loan is investor owned if it is owned by one party and being serviced by another party. (‘Investor owned’ includes but is not limited to, loans with GSEs or other federal, state or municipal agencies)

Please use code below:

Y -Yes

N –No

If yes, please provide beneficial investor(s) and Manager(s)/Trustee(s)details, using detail record. If no, please provide lien holder(s)as applicable, using detail record.

36

FLG_AGENT_OF_LIEN_HOLDER

Alphanumeric

1

*

Is there an agent for lien holder?

Please use code below:

Y – Yes

N – No

If yes, please provide Agent of Lien Holder details using detail record (as well as Lien Holder details). If no, provide just the Lien Holder details.

*Required only if N in row above

37

FLG_SECURITIZED

Alphanumeric

1

*

Is loan investor securitized? Please use code below:

Y - Yes N – No

If yes, please provide Trustee(s)/Manager(s) and Investor(s) details using detail record.

*Required only if Y in row 35

38

FLG_TRUST_PERMITS_MODIFICATION

Alphanumeric

1

*

Trust (PSA) permits modification

Y – Yes

N – No

*Required only if Y in row above

39

NO_MODIFICATION_REFERENCE

Alphanumeric

40

*

Cite the specific section or paragraph of the Pooling and Servicing Agreement that contains the prohibition on modifications

*Required only if N in row above

40

PROPERTY_INSPECTED

Alphanumeric

1

Y

Has the property been inspected? Y or N

41

IS_PROPERTY_VACANT

Alphanumeric

1

Y

Do you believe the property is currently vacant or abandoned? Y or N

42

BASIS_OF_BELIEF

Alphanumeric

300

*

If answer to row 41 Y please provide the basis why you think the property is vacant

43

SELLER_FINANCED_FLAG

Alphanumeric

1

N

Is the loan Seller financed? Y or N

44

LENDER_NMLS_ID

Numeric

28

N

NMLS ID of the Lender.

Private lenders use 0 (zero) as your NMLS ID.

45

MLO_NMLS_ID

Numeric

28

N

NMLS ID of Mortgage Loan Originator (MLO)

46

CDE_REVERSE_MORTGAGE_TYPE

Numeric

2

*

If Reverse Mortgage (choice 5) is selected in row 22 provide type:

1 - NY RPL 280
2 - NY RPL 280-a
3 - HECM

47

CDE_HUD_APPROVAL_STATUS

Numeric

2

*

If HECM (choice 3) is selected in row above, provide HUD approval status:

1 - The lender, assignee or mortgage loan servicer has received final approval from the federal Department of Housing and Urban Development to accelerate the reverse mortgage loan that is the subject of this filing.

2 - The lender, assignee or mortgage loan servicer has confirmed that final approval from the federal Department of Housing and Urban Development is not required to accelerate the reverse mortgage loan that is the subject of this filing.

Step 1 Detail ‐ File Specification

  • File Name: Please use unique file names for each submission by concatenating the first 15 letters of your company name, the form type and the date (ex.: SERVICERCOMPANYSTEP1DTLDDMMYYYY.txt)

Data File Requirements:

  • Data format: ASCII delimited text file
  • Field Separator: Tilde (~)>
  • Record Separator: LF (Line Feed)

File Layout (Required fields must be filled if applicable):

Row Number Column Name Data Type Maximum Width Required? Notes/Sample

1

RECORD_TYPE

Alphanumeric

3

Y

Indicate the type of record HDR - Header record DTL - Detail record

2

LOAN_REFERENCE_NUMBER

Alphanumeric

20

Y

Your unique reference number for this loan. Loan ID may be used.

3

TYPE_ENTITY

Alphanumeric

3

Y

PRI – Primary Borrower

SEC - Secondary/Additional Borrower

INV – Investor

LHR – Lien Holder

ALH – Agent of Lien Holder

TTE – Trustee

MGR – Manager

IGR – Investor Group

4

NAME_FIRST_PERSON

Alphanumeric

30

Y

Borrower or business contact or individual lien holder first name

5

NAME_LAST_PERSON

Alphanumeric

40

Y

Borrower or business' contact or individual lien holder last name

6

NAME_BUSINESS

Alphanumeric

150

*

Business Name

*required if it is a business

7

NAME_DBA_BUSINESS

Alphanumeric

150

N

Doing Business As name if used

8

FLG_FOREIGN_ADDRESS

Alphanumeric

1

Y

Is the business', borrower's or individual investor's address foreign?

Y - Yes

N - No

9

ADDR_LIN1

Alphanumeric

50

*

Street address line 1 (Street or PO box)

*Required for all non-foreign addresses

10

ADDR_LIN2

Alphanumeric

50

N

Street Address line 2

11

ADDR_CITY

Alphanumeric

30

*

City

*Required for all non-foreign addresses

12

ADDR_STATE

Alphanumeric

2

*

Please use abbreviated State code

*Required for all non-foreign addresses

13

ADDR_ZIP5

Numeric

5

*

5 digit Zip code

*Required for all non-foreign addresses

14

ADDR_ZIP4

Numeric

4

N

4 digit extended Zip code

15

PHONE_MAIN_PERSON

Numeric

10

*

Main phone number of borrower, business' contact or individual lien holder. No formatting characters

Example: 8005551212

*Required for all non-foreign addresses

16

PHONE_MAIN_ EXT_

PERSON

Numeric

10

N

Main Phone extension of borrower, business' contact or individual lien holder

17

PHONE_ALT_PERSON

Numeric

10

N

Alternate phone number of borrower, business' contact or individual lien holder. No formatting characters.

Example: 8005551212

18

PHONE_ALT_ EXT_PERSON

Numeric

10

N

Alternate phone extension of borrower, business' contact or individual lien holder. No formatting characters.

Example: 8005551212

19

EMAIL_PERSON

Alphanumeric

80

N

Email of borrower,

business' contact or individual lien holder

20

ADDR_COUNTRY

Alphanumeric

2

*

Use the Alpha-2 ISO country codes – at http://www.iso.org/iso/english_country_names_and_code_elements

*Required for all foreign addresses

21

ADDR_FOREIGN_LIN1

Alphanumeric

50

*

*Required for all foreign addresses

22

ADDR_FOREIGN_LIN2

Alphanumeric

50

N

Foreign address line 2

23

ADDR_FOREIGN_LIN3

Alphanumeric

50

N

Foreign address line 3

24

ADDR_FOREIGN_LIN4

Alphanumeric

50

N

Foreign address line 4

25

PHONE_FOREIGN_ PERSON

Alphanumeric

30

*

Main phone number of borrower, business' contact or individual lien holder

*Required for all foreign addresses

New York State County Code Table

Code

County Name

36001

Albany

36003

Allegany

36005

Bronx

36007

Broome

36009

Cattaraugus

36011

Cayuga

36013

Chautauqua

36015

Chemung

36017

Chenango

36019

Clinton

36021

Columbia

36023

Cortland

36025

Delaware

36027

Dutchess

36029

Erie

36031

Essex

36033

Franklin

36035

Fulton

36037

Genesee

36039

Greene

36041

Hamilton

36043

Herkimer

36045

Jefferson

36047

Kings

36049

Lewis

36051

Livingston

36053

Madison

36055

Monroe

36057

Montgomery

36059

Nassau

36061

New York

36063

Niagara

36065

Oneida

36067

Onondaga

36069

Ontario

36071

Orange

36073

Orleans

36075

Oswego

36077

Otsego

36079

Putnam

36081

Queens

36083

Rensselaer

36085

Richmond

36087

Rockland

36089

St. Lawrence

36091

Saratoga

36093

Schenectady

36095

Schoharie

36097

Schuyler

36099

Seneca

36101

Steuben

36103

Suffolk

36105

Sullivan

36107

Tioga

36109

Tompkins

36111

Ulster

36113

Warren

36115

Washington

36117

Wayne

36119

Westchester

36121

Wyoming

36123

Yates