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Property Bureau Data Calls

The following table provides basic information on, and links to, the periodic data calls of the Property Bureau. Further information, including downloadable report files and instructions for each data call, may be found by selecting the link provided at the "Call Name".

Points to Note:

  1. Timely Submission of Reports - Do not complete a report that is out of date. For instance, do not complete the year 2001 Insurance Availability Survey and Annual Free Trade Zone Update for submission in November of 2002. Be sure to use the current Survey.
  2. Are You Required to File a Report? - Do not complete reports that you are not required to submit. If after reading the information in the "Who Must File" section, you are still unsure if you must file please refer your questions to the individuals listed in the "Contacts" section of each report.
Call NameDetails

Regulation 41
Excess Line
Placements

Note: For calendar year 2013, all excess line insurers are required to file the EL-1 report and Affirmation electronically through New York State Portal System. In order to use the portal system, the insurer needs to create a portal account and request access to the “Excess Line – Upload” application. Please follow link for instructions: http://www.dfs.ny.gov/portal.htm#secured

Cite: 11 NYCRR 27 (Regulation 41) Section 27.13 (g)

Who Must File: Excess Line Insurers.

Due Date: March 15, 2014

Purpose: To assist the excess line insurers in filing the required policy details on business written in the excess line market pursuant to Regulation 41.

Contact:
Survey Contents: (212) 480-2722 or Richard Yuen (212) 480-5457 or Jin Wang (212) 480-5463

New York Medical Malpractice Insurance Plan

Cite: Section 308 of the Insurance Law

Who Must File: All insurers licensed in New York and writing medical malpractice insurance on a direct basis

Due Date: March 31, 2014

Purpose: To determine companies to be included in the New York Medical Malpractice Insurance Plan (“Plan”) and to determine, among other items, their proportionate voting rights and share of the writings, expenses, servicing allowance, capital charges, management fees and losses of the Plan.

Contact: (212) 480-5587 or (212) 480-5478

2013 Availability Survey, 2013 Annual Free Trade Zone Report and 2013 Special Homeowners Insurance Supplement

Please Note: The survey document has been updated as of January 16 2014, to include additional codes added to the list of Class 2 Free Trade Zone risks in accordance with the most recent amendment to Department Regulation 86.

Cite: Section 308 of the Insurance Law

Who Must File: All Licensed Property/Casualty Insurance Companies

Due Date: January 31, 2014

Purpose:
Insurance Available Survey: To determine market capacity for difficult-to-place types of insurance.

Free Trade Zone Report: The data gathered from the survey is used in statistical monitoring of lines of business written in the Free Trade Zone, pursuant to Department Regulation 86 (11 NYCRR 16).

Special Homeowners Insurance Coastal Supplement: To obtain current information on homeowners insurance market conditions in New York's coastal region.

Contact:
Survey Contents: (212) 480-5507
Technical Questions: (212) 480-5649 or (212) 480-5587

Public Auto Classification

Supplemental Data Call for
"Street Hail Livery - NYC (Green Cabs)"
Classification (11/27/2013)

Cite: Section 308 of the Insurance Law

Who Must File: All Licensed Property/Casualty Insurance Companies Writing Public Auto Business in New York

Due Date: December 09, 2013

Purpose: To assist the Department in assessing the state of the livery industry in New York.

Contact:
Survey Contents: (212) 480-5597
Technical Questions: (212) 480-5649 or (212) 480-5587

Regulation 154
Homeowners Insurance Circular Letter No. 10 (1996)

Please Note: The contact information in the referenced Circular Letter is outdated; report submissions should be made to: and .

Cite: 11 NYCRR 19 (Regulation 154) Section 19.4

Who Must File: Licensed Property/Casualty Insurance Companies writing in excess of $500,000 of New York Direct Written Premium, Homeowners Multiple Peril Insurance.

Due Date: Quarterly, one month after the close of the calendar quarter

Purpose: To study the Homeowners "market dynamics" with respect to the maintenance of the level of homeowners policies written in this State with particular regard to certain defined areas.

Contact: (212) 480-5647 or (212) 480-5587

Professional Medical Malpractice Insurance Reporting Requirements

Please Note: The contact information in the Circular Letter referenced on the website is outdated; report submissions should be made to: and .

Cite: Section 315 of the Insurance Law

Who Must File: All insurers, risk retention groups and the Medical Malpractice Insurance Plan writing medical malpractice insurance on a direct basis in this State.

Due Date: Quarterly, one month after the close of the calendar quarter.

Purpose: Reporting requirements of Surcharges, Cancellations and Non-renewals for Medical Malpractice Insurers (filed with the Superintendent and with the Commissioner of Health) which will provide the Insurance Department with better information regarding an insurer's loss experience in this area. NOTE: See the circular letter in PDF format for Submission of Quarterly Reports Required by New York Insurance Law § 315

Contact: (212) 480-5587 or (212) 480-5478

Section 3425 Compliance Report (2% Report)

Please Note: The contact information in the report format instructions has been updated; report submissions should be made directly to: , , and .

Cite: Section 3425(l)(1) of the New York Insurance Law.

Who Must File: Licensed Property/Casualty Insurance Companies writing in the Private Passenger Automobile market.

Note: For insurers which have multiple rating programs approved under §2352 of the NY Insurance Law, a SEPARATE REPORT must be submitted for each such program. These should not be confused with multi-tier rating programs, which are approved under §2349 of the NY Insurance Law and 11 NYCRR 154, and are already addressed under a separate tab in the reporting form.

Due Date: Annually, April 30th

Purpose: The data on rating territories, primary driver classifications, new insureds and nonrenewals is used to prepare a report to the Governor and the Legislature.

Contact: (212) 480-5649 or (212) 480-5478

Regulation 90 Prohibition of Geographical Redlining Circular Letter No. 17 (1996)

Please Note: The contact information in the report format instructions has been updated; report submissions should be made directly to: , , and .

Cite: 11 NYCRR 218 (Regulation No. 90)

Who Must File: Licensed Property/Casualty Insurance Companies writing in excess of $500,000 of New York Direct Written Premium in Private Passenger Automobile, Fire, or Fire and Extended Coverage Insurance.

Due Date: Annually, May 1st.

Purpose: To aid the Department in its enforcement of the Prohibition against Geographical Redlining in Writing Private Passenger Automobile and Fire or Fire and Extended Coverage Insurance Policies.

Contact: (212) 480-5649 or (212) 480-5587